Keep vehicle defects, workshop work and service records together.
Fleet maintenance depends on drivers, planners and workshops sharing an accurate record. Lucendus connects vehicles and trailers with inspections, defect reports, servicing and parts so transport teams can follow the work across shifts and depots.
A defect report is only useful if the response can be followed.
Driver reports and workshop records sit apart
A fault noted during a walkaround needs assessment and a documented outcome. Separate forms make it harder to tell which reported defects have been addressed.
Service planning needs current usage
Vehicles and trailers have different duties and maintenance needs. Due work is harder to plan when meter readings, intervals and recent repairs are held separately.
External maintenance creates another handover
A contractor's invoice alone does not provide the inspection and repair history a fleet manager needs. Supporting records need to return with the job.
Follow each vehicle from reported fault to recorded repair.
Give drivers, depot teams and maintenance providers a common history of the equipment and its work.
Vehicles and trailers with their own history
Keep asset identity, depot, responsibility and maintenance records together. Follow servicing and repairs on each asset as assignments or operating locations change.
Defect reporting linked to corrective work
Capture checklists, findings and photos on mobile. Assign assessment and repair work against the vehicle so the original report remains connected to its outcome.
Maintenance planned around the asset
Use calendar and meter-based plans with intervals agreed by your fleet team. Review upcoming services and open defects together when coordinating workshop capacity.
Repair evidence ready for review
Retain inspection records, work details and parts consumption with the job. Bring internal and contractor records together for maintenance reviews and audit preparation.
A driver reports a defect before the vehicle's next duty.
The report identifies the vehicle and finding, giving the depot team a clear record to assess under its operating procedures.
The workshop reviews relevant history and records the repair and checks completed. The fleet manager can follow outstanding actions and obtain the supporting records from an external provider where one carries out the work.
The responsible personnel decide whether the vehicle is fit to return to service. The defect, repair and inspection evidence remain connected for the next maintenance review and for investigating repeat problems.
Link fleet data to the maintenance response.
Assess connections to telematics and existing transport systems through their available interfaces. Agree vehicle identifiers, meter values and the events that should prompt work. Route planning, driving-hours management and dispatch can remain in their specialist systems while Lucendus connects maintenance activity and evidence.
Start with a workflow your team knows.
Choose a depot or vehicle group
Start where driver reporting and workshop follow-up have a clearly defined ownership chain.
Connect the report to completion
Bring in vehicle records, agree service intervals and define the evidence required from internal and external workshops.
Review a service cycle
Check unresolved defects, overdue work and repeat repairs before extending the approach across the fleet.
Bring your driver-to-workshop handover.
Show us a defect report and a completed repair record. We can explore how Lucendus keeps the two connected throughout the vehicle's history.